Administrative & Operations Assistant (Excel req. / wholesale jewelry industry)

Administrative & Operations Assistant (Excel req. / wholesale jewelry industry)
Location: New York, NY (Midtown / Manhattan) 
Salary: $70,000 - $80,000 + Benefits
Benefits: Medical Insurance, 401k w/ 2% company match, Pre-Tax transit benefit, PTO, Holidays
Job Type: Full-Time | On-site
Typical Hours: Monday - Friday, 40 hours/week, flexible start between 8:00-9:00 AM
Start Date: ASAP
Sponsorship is not available

Administrative & Operations Assistant Description

Our client, a growing wholesale jewelry company, is looking for an Administrative & Operations Assistant to support its Managing Director and internal team in Midtown Manhattan. This broad, hands-on role includes administrative support, inventory, reporting, presentations, vendor coordination, and process improvement. The ideal candidate enjoys variety, learns quickly, spots inconsistencies, and takes initiative when solving unfamiliar problems. You must have strong Excel skills, experience using AI tools, and the ability to manage projects with limited oversight. Jewelry experience is not required.

Administrative & Operations Assistant Responsibilities

•    Support scheduling, correspondence, travel, and changing priorities
•    Maintain accurate product, image, and inventory information
•    Review sales and inventory reports for errors, trends, and opportunities
•    Coordinate vendors, shipments, supplies, packaging, and labels
•    Create buyer presentations, product lookbooks, and merchandising materials
•    Use AI tools for images, research, organization, and workflow improvements
•    Build processes that bring greater structure to daily operations
•    Assist with varied administrative and operational projects

Administrative & Operations Assistant Qualifications

•    2+ years of administrative or operations support experience required
•    Strong Excel skills (formulas, pivot tables, lookups, data sorting) required
•    Experience reviewing data and identifying errors or inconsistencies required
•    Hands-on experience using AI tools for business tasks required
•    Proficiency with presentation software (e.g. PowerPoint, Google Slides, etc.) required
•    Strong problem-solving, attention to detail, organization, and follow-through required
•    Consumer products, fashion, wholesale or retail merchandising exposure preferred