Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.)
Location: near Rockville, MD
Salary: $35 - $39 / hour + Overtime Pay + Benefits
Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays
Job Type: Full-Time | On-site
Typical Hours: Monday–Friday, 40 hrs/wk
Schedule Flexibility: up to 60 hrs/wk during 6-week peak season, including weekends as needed
Start Date: ASAP
Sponsorship is not available
Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Description
Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to join their team near Rockville, MD. In this role, you will primarily support one firm partner and the client-service team, with backup support to leadership as needed. You will manage front-office operations, client communications, scheduling, document handling, and day-to-day office coordination in a fast-paced, deadline-driven environment. To be considered, you must have recent administrative or executive support experience in a CPA/public accounting, legal, consulting, financial advisory, or similar client-service-based professional services firm. This is a great opportunity for someone reliable, energetic, and organized to become the steady in-office support presence for the team.
Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Responsibilities
• Serve as first point of contact for clients, visitors, and vendors
• Manage front desk, reception, phones, mail, and daily office needs
• Monitor partner email, flag priorities, and route requests
• Manage calendars, meetings, appointments, and follow-ups
• Support tax team with document intake, tracking, and organization
• Prepare client packets, forms, mailings, labels, and materials
• Coordinate vendors, deliveries, supplies, and office maintenance
• Keep reception, conference rooms, and shared office areas presentable
• Track deadlines, projects, and workflow during peak tax periods
• Maintain confidentiality with client and firm information
Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Qualifications
• 5+ years of administrative or executive support experience required
• Recent professional services (e.g., CPA, legal, consulting, financial advisory) experience required
• Proficiency with Microsoft Office Suite required
• Strong written and verbal communication skills required
• Strong organization, accuracy, and follow-through required
• Reliable, punctual, and comfortable working fully on-site required
• Ability to work up to 60 hrs/week, including weekends, during 6-week peak season required